What functionality is available with the Calendar Sync Integration?

Last updated: May 15, 2026

Ambition's Calendar Sync Integration allows users to schedule meeting with their team to review goals, progress, and wins. This doc outlines the functionality available with this integration and a few helpful tips to keep in mind as you consider enabling the option for you team.

Admin-level permissions are required to enable this integration.

1. Admin-Level Management

As with all integrations in Ambition, the Admin must first enable the integration for the organization. Once enabled, the Admin will need to activate one of the available calendars, either Microsoft Outlook or Google.

For ongoing management, Admins can view which users have synced their calendars to monitor adoption and determine who need an additional reminder. If needed the calendar can be deactivated or disabled entirely.

Disabling the Calendar Integration is a destructive action. It will cause all scheduled meetings across your organization to be deleted.

2. User-Level Syncing

Once an Admin has enabled the Calendar Integration for an org individual users can sync their calendars through their User Setting Page. While users can still schedule meetings without syncing their calendars, they will be unable to view participants' availability outside of Ambition-related events.

3. Read-Level Entitlements

When a user has their calendar synced, Ambition is able to read calendar events and display them inside Ambition on the "Find A Time" screen. This functionality is especially convenient for users who are scheduling Group Sessions or who need to find time in the same week.

4. Write-Level Entitlements

Once a time has been selected for a meeting and the user clicks "Save," Ambition will write the calendar event to all participants' calendars. The user who created the meeting will be the "owner" and will be able to manage the meeting long term.

When a meeting is changed in Ambition, it will also be reflected in all participants' calendars.

Best Practices For the Calendar Sync Integration

  • If a one-off check-in needs to be rescheduled, the date and time can be updated either on the calendar event or within Ambition, and both the calendar event and Ambition will be updated accordingly.

  • If a recurring check-in needs to be rescheduled, the date and time should be updated by editing the calendar event. Update the calendar invite and Ambition will ensure the meeting time change is reflected in Ambition.