1:1 Check-Ins
1:1 check-ins can be created for a single user that are either scheduled or completed in line (live). Additionally, 1:1 check-ins can be tied into an existing coaching programs to ensure that all coaching data is tracked in the coaching utilization reports.
How do I create a 1:1 check-in?
How do I create a 1:many check-in?
What are the different types of check-ins?
How do I create 1:1 check-in templates?
Create a 1:1 Check-In
Users with the "Coaching: Create Check-In" or "Coaching: All Access" permission will be able to create check-ins.
"Can Create Check-Ins for Anyone" or "Coaching: All Access" allows creation of an check-in for anyone.
Combined with manager permissions, "Can Create Check-Ins for Subordinate Users" allows for creation of check-ins for users the manager manages.
What's a subordinate user?
Subordinate users are any members of a group where the manager is set as the group's manager, or the users where the manager has been selected in the "manager" field of their user's settings.
Special Note if you manage another manager - If you are listed as a manager's manager within their user settings, any employees that roll up to them will also be considered your subordinate users.
Viewing a manager's managerial dashboard and clicking "Contributors" will reveal all users that Ambition considers the manager's subordinate users.
1. Create a 1:1 check-in via:
- the Quick Actions button (plus sign in the upper right corner), click Coach and Develop > Check-In
- a User or Managerial Dashboard > Coaching tab > New Coaching Item > Check-in
- left navigation > Coaching > Check-Ins
- left navigation > Coaching > Manage > Check-Ins > Overview
Details
2. Optionally name the check-in, ex. Monday 1:1.
3. Select the Who and When of the check-in.
| When would you like to meet? | Interaction | Use Case |
| Start 1:1 Now |
Agenda will be completed inline. No agenda items have to "required" in order to save and create. |
Manager uses to capture a coaching conversation. |
| Schedule 1:1 for Later |
Agenda will be completed by employee before schedule time to meet and review with Manager Calendar invite will be sent for the selected Meeting time. If "schedule 1:1 for later" is selected, you will additionally have the question of, "Is this a recurring 1:1?" Selecting "Yes" will populate the ability to establish a recurrence cadence for the 1:1 in Step 3. Scheduling |
Structured agenda that should be completed before 1:1 meeting time to allow for coaching conversations based on employee's answers. |
| Request an Update |
Agenda will be completed by employee. No explicit time is set to review check-in with Manager. If "request an update" is selected, you will additionally have the question of, "Is this a recurring update?" Selecting "Yes" will populate the ability to establish a recurrence cadence for the Update in Step 3. Scheduling |
Passive coaching tool that allows managers to send a brief agenda for their employee to complete. The format is similar to a 1:1, but does not require a specified meeting time. |
| Option | Option Description |
| Who is this check-in for? |
Select the user that will be responsible for completing the check-in. Search by name; only one user at a time. You cannot create a check-in for yourself. |
|
Associate with an existing coaching program |
Optional. Will be available after selecting employee. Connect the 1:1 check-in to a pre-existing program's timeline. |
Scheduling
4. Schedule 1:1 for Later and Request an Update check-in types will be prompt you to pick the "when" of your check-in.
| Option | Option Description |
|
Meeting Date and Duration |
option for Scheduled Check-In. When the manager and employee will meet to discuss the completed check-in agenda. A calendar invite will be sent to both the employee and manager in order to reserve the selected date and time. |
|
Agenda Open Date |
option for Scheduled Check-in or a Requested Update. When the employee will be granted access to the check-in's agenda items. |
| Agenda Due Date |
option for Scheduled Check-In or a Requested Update. When the employee will be responsible for completing the check-in's agenda items. |
| Time Zone |
option for Scheduled Check-In or a Requested Update. Specify the time zone to be used when scheduling the agenda's start and due date. |
| Add Zoom Meeting |
Available if the Zoom integration is authorized. Add a Zoom meeting link to your check-in. The Zoom link will be accessible on the calendar invite/file, and there will be a "Join Zoom Meeting" option when viewing the check-in within Ambition. |
If "Yes" was selected as the answer to the "Is this a recurring 1:1 or update", you will establish the recurrence for your 1:1 or update.
| Scheduling Question | Question Description |
|
When do the meetings start? (1:1) When are updates due? (Update) |
Select the First Meeting Date, Time Zone, and Duration to establish the first recurrence of the 1:1. (1:1) Select the First Update Date and Duration to establish the first recurrence of the 1:1. (1:1) If the 1:1/update should occur every Monday, select the next Monday on the calendar to begin. |
|
How often do meetings repeat? (1:1) How often do updates repeat? (Update) |
Choose how often the 1:1/update agenda should be created. If it's once a week on a specific day, choose "Week". If it's once a month, choose "Month". |
| When should the agenda open for the employee? | Choose how many days before the scheduled meeting time the agenda should be made available for the employee to complete. |
|
When is each Check-In agenda due by the employee? (not applicable for recurring Updates) |
Select if the employee should complete the agenda by the start of the set meeting time, before the next agenda opens, or "x" amount of days after the agenda is made available. |
| When does the recurrence end? |
Would you like for this 1:1 to run indefinitely, after a set amount of occurrences, or end on a certain date? If "Never" is selected, the check-in will continue to reoccur until manually finished. If "After x Occurrences" is selected, the check-in will finish after it's occurred the set amount of times. If a specific date is selected, no new check-ins will be created after the respective date. |
| Check-In Meeting dates |
Based on the recurrence options selected above, the first 5 meeting dates, if applicable, your check-in will occur will be displayed. Verify the expected cadence matches the meeting dates summary presented. |
Agenda
5. Compile the check-ins's agenda by selecting a Template from the "Start with Template" dropdown or adding agenda items from the "Add New Item" dropdown
A check-in can contain any combination of the available item types
At least 1 agenda item must be required (not optional) in order to save unless the check-in type is "Start 1:1 Now".
When starting with a template, the check-in's agenda will auto-populate with the agenda items from the selected template. These agenda items may be editable, depending on the template's settings. If a template does not yet exist, learn more about creating check-in templates here.
| Item Type | Item Description | Employee View of Agenda Item |
|
Question |
A question for the employee to answer with fill in answer format. Check out our list of recommended questions |
|
| Metric Snapshot |
Available if the "Coaching: Metric Snapshot Item" feature has been enabled. A question for the employee to answer that is built upon a preselected metric & time frame. |
|
| Feedback |
Employee will be prompted to acknowledge the manager's feedback. |
|
| Content Block |
Rich text editor that can provide additional information or context to a coaching agenda. No action for the employee to take. |
|
| Poll |
A question that is answered by the employee on a 1-5 point scale. Example: On a scale from 1-5 (1=low & 5= high) what's your level of confidence in your product knowledge? |
|
| External URL |
A link to a third-party item for the employee to review, complete, etc. Example a LMS module. Note - The employee and manager will both be responsible for marking this item as complete. |
|
| Embed Media |
Iframe a YouTube or Vimeo video or 3rd party website directly into the coaching agenda. No action for the user to take. Be aware that not all platforms allow 3rd party embedding. For embedding a video from YouTube or Vimeo, you can input the share URL or iframe embed code. If you are embedding a Google Sheets URL, we recommend embedding a URL generated through the "Publish to web" share option rather than "Share with others". Learn more here. |
|
| File Upload |
An action for the employee to take and an accompanying file. Employee will be prompted to acknowledge the uploaded file. |
|
| Checkboxes |
A list of options for the employee to select, choosing all that apply. An "Other" option is available as well. Example: Which products would you like additional training on? Choose all that apply. |
|
| Multiple Choice |
A list of options for the employees to select, choosing only one. An "Other" option is available as well. Great fit for True/False or Yes/No type questions. Example: Have you completed your monthly review? Yes or No. |
|
| Gong Calls |
Available if the Gong integration is enabled and authorized. Attach one of more Gong calls for the employee to review OR Employees attach one or more of their Gong calls when the check-in opens. |
In this example the employee attached calls and the manager left comments. |
| Zoom Calls |
Available if the Zoom integration is enabled and authorized. Employees attach one of more of their Zoom calls when the check-in opens. |
|
| Seismic Learning |
Available if the Seismic Learning API within the Seismic integration is authorized. Select from any public, published Seismic Learning lessons and add them to coaching agendas. When selecting a lesson, there is no filtering for lessons assigned to a particular employee(s), but rather you will be presented with a list of all public, published lessons that can be added into the coaching agenda. |
|
Co-Coaches
6. Optionally select co-coaches to assist during check-ins.
If selected, a co-coach will have visibility into and approval access on the check-in in order to assist the manager.
Learn more about co-coaches here.
Don't see the Co-Coaches option? If your package supports co-coaches, the feature can be enabled by any user with admin permissions. Left navigation > Administration > Features. Locate the "Coaching: Co-Coaches" feature, and toggle "On".
7. Schedule or complete check-in.
If you selected 'Schedule 1:1 for Later' in Step 1, click the Create Check-In button.
If you selected 'Start 1:1 Now' in Step 1 and filled out the agenda items in person, click the Complete Check-In to record the coaching session.
If you selected 'Request an Update' in Step 1, click the Request Update button.
Comments
0 comments
Please sign in to leave a comment.