Scheduled Leaderboard Workflow
A Scheduled Leaderboard provides insight into the top individual performers, teams, or groups for a single metric across custom schedules.
↳ Example: Send the Closed Won Revenue rankings to Slack and my inbox every week at 6pm.
Scheduled Leaderboards can also be used as a means of proactive notification when Metric thresholds are not being met.
↳ Example: Notify the Sales Leadership email group any time a rep on the Sales Development Team has created less than 2 Scheduled Meetings by Wednesday at 11am.
Create a Scheduled Leaderboard Workflow
Default permissions allow Admins and Managers to view and edit all existing Workflows.
1. Open the left navigation and click Workflows.
2. Click the + Create Workflow button.
3. Click Create on the Scheduled Leaderboard tile.
4. Complete the Create Workflow Form:
Required. The name will be displayed within Ambition and on Scheduled Leaderboard email notifications.
Description is visible on the Manage Workflows page and can be helpful to provide context on the behavior the Workflow is recognizing.
Active = Scheduled Leaderboard Workflow will run on the set recurrence scheduled.
Inactive = Scheduled Leaderboard Workflow will be disabled and no alerts will be provided. Inactive Workflows are not deleted and can be set back to active at the appropriate time.
Select the single Metric that you wish to rank Users or Groups on.
Select the time frame that you wish to use for the ranking. Ex. Today, This Week, Last Month
What type of Leaderboard do you wish to share?
Operator and Value
Optionally include an Operator and Value to further drill into the Leaderboard.
Ex. Show me users who have made Less Than 10 calls by 10am
Ex. Show me users who have set Greater Than or Equal To 4 Appointments by Wednesday at noon
Operator and Value can be left blank for Leaderboards where you wish to view a Leaderboard without a specific value threshold.
Ex. Show me a leaderboard of top Activity Scores everyday at 12pm
Hierarchy Level and Filter
Who should be ranked? Users, Teams, Roles, etc.
Learn more about hierarchy options here.
Number of Results
10 User or Groups will be displayed by default.
Either show the top of the Leaderboard or the bottom of the Leaderboard.
Include Records without Data
Toggle to Yes if you wish to included Users or Groups who currently have no value for the selected Metric. Helpful for Scheduled Leaderboards that are utilizing a Less Than operator.
Optionally include a message to provide more context about the Workflow, include additional encouragement, or add images.
Insert Image - Images or GIFs will appear in Workflows delivered to Emails.
Insert image or GIF by pasting the source link. The alternative description will appear if the image/GIF cannot load or if the user incorporates a screen reader.
Establish the Initial Event
Set the Start Date, Start Time, and Time Zone to indicate when the Workflow should begin running.
The Workflow in the image above would first run on 6/7/21 at 11:00am Eastern.
Establish Frequency of Each Recurring Event
Select the appropriate number and time frame to indicate how often the Workflow needs to run.
Time Frame options:
- Day - Workflow will run every day of the week, even weekends
- Week - Select a specific day or multiple days of the week for the Workflow to run
- Month - Workflow will run once per month on a designated day
- Year - Workflow will run once per year on a designated day
Establish When the Recurrence Ends
Workflows will continue on indefinitely unless an End is specified.
Workflows can end after a certain number of occurrences or end on a specific date.
Ambition will generate a preview of expected occurrences. Ensure the dates and frequencies aligns with your expectations.
A single Workflow can support multiple actions.
Ex. A Workflow can be sent to both an Email address and a Slack Channel.
View an example of a Scheduled Leaderboard email here.
|Send Email - Action Options||Action Description|
Workflow will be sent to the Workflow creator's email address
Workflow will be sent to the selected user's email address.
Additional hierarchy options will appear to allow you to designate which Group of Ambition users you will send the Workflow to.
Learn more about hierarchy options here.
User > All = Every active Ambition User will be notified of the Workflow via email.
Users > Within = You will be prompted to select one or more Groups within Ambition. All users within the selected group(s) will be notified via email.
User > Custom - You will be prompted to manually select which specific Users will be notified will be notified of the Workflow via email.
|Custom Email Address||
An email will be sent to the input email address.
Use for any one/any group/distribution list who needs to receive Workflow updates, but DOES NOT have an Ambition account.
ex. email@example.com or firstname.lastname@example.org
Pro Tip: Ensure that any distributions lists have the proper protocols adjusted to allow Ambition emails to be received.
Send Slack Message
View an example of a Scheduled Leaderboard Slack message here.
|Slack - Action Options||Action Description|
Workflow will be sent to the selected Slack Channel.
If your Organization has setup the Public Access Ambition <> Slack Integration, you will be able to select any public channel from the "Which Slack Channel" drop down menu. Additionally, any private channels that the Ambition Slackbot has been explicitly invited to will appear here.
If your Organization has setup the Invite Only Ambition <> Slack Integration, you will only be able to select channels that have explicitly invited the Ambition Slackbot.
Unable to find a newly created Slack channel? Click the "reload" button or reach out to email@example.com for additional assistance.
Workflow will be sent to the selected Slack User through a Direct Message.
Search for active Slack users by name.
|Log - Action Options||Action Description|
Send Workflow to internal log for troubleshooting purposes.
Logs can be viewed under the Jobs tab in the Manage Workflow view.
You will be able to see the Workflow name and the time the Workflow ran to ensure that your Workflow logic is performing as expected before sharing the Workflow with end users.
5. Click Create Workflow.