How Does Syncing My Work Calendar Help with Session Scheduling?

Last updated: August 6, 2026

Once you and your colleagues have synced your calendars with Ambition, Ambition will then show you times that work best for you both to schedule a Coaching Session.

Syncing your calendar also enables you to add meeting links, such as for Zoom or Webex, to your Sessions.

This article outlines how you can see your and your employee's shared availability when scheduling a coaching Session.

Required permissions:

  • No special permissions are required to see your calendar availability when scheduling a Session.

Schedule a Single Coaching Session

  1. Go to Coach --> Programs --> +Create Coaching --> Start Fresh or Use a Template.

  2. In the Details section, select Single Coaching Session.

  3. Select one employee to be coached from the Participants section.

  4. In the Scheduling section, select Schedule Coaching For the Future.

  5. Scroll to the Dates section until you the Meeting On field.

  6. Click on + Find a Time.

  7. This will bring up a weekly calendar view that shows your availability. If the employee has synced their calendar to Ambition, then their entire calendar availability will be shown. If they have not synced their calendar, then only their Ambition Sessions will be shown.

  8. Enter your desired meeting time using the Meeting Time, Meeting Date, Duration, and Time Zone fields.

  9. Click on Add Meeting to set the meeting schedule.

Schedule a Recurring Coaching Program

  1. Go to Coach --> Programs --> +Create Coaching --> Start Fresh or Use a Template.

  2. In the Details section, choose Recurring Coaching Program.

  3. From the Participants section, choose 1:1 Session as the Session Type.

  4. Select Specific Employees as the Participant, then pick one employee to coach.

  5. On the Scheduling section, choose With Meeting to set a meeting date and time.

  6. Click on + Find a Time.

  7. You'll see a weekly calendar view with your availability. If the selected employee has also synced their calendar to Ambition, then you'll see their entire calendar availability, as well. If they have not synced their calendar, then only their Ambition Sessions will be shown.

  8. Enter the scheduling details into the Meeting Time, Meeting Date, Duration, and Time Zone fields.

  9. Click on Add Meeting to finalize the meeting schedule.

Add a Video Link

  • On the Scheduling page, you'll see the Add Meeting Link field.

  • Click Add Meeting Link and paste a link to your preferred video conferencing tool, such as Zoom or Google Meet.

  • Proceed to the Agenda and Add-Ons sections to add Agenda Items and Co-Coaches, respectively.

  • Click on Save to save the Session.

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